Space
Keep the approved footprint free of guest tables, service stations, décor, emergency paths, and other production equipment.
Booked-client planning guide
Set the experience up for success.
Use this guide while coordinating with your venue. Your event agreement and RPB’s final production plan always take priority because equipment, outputs, branding, and venue conditions can change the required footprint.
Power
Provide nearby grounded 120V power. Avoid sharing circuits with catering equipment, entertainment lighting, or other high-load systems.
Connectivity
Reliable venue Wi-Fi is strongly preferred for digital delivery, galleries, microsites, data capture, and live sharing.
Access
Share loading instructions, parking, elevator access, security procedures, venue contacts, and setup deadlines before event day.
Visual planning guides
See the operating area.
These top-view diagrams show the equipment zone and guest area for common packages. Select any diagram to open the full-size version. RPB will confirm the final layout for your event.
View full diagram ↗01
Open-Air Photo Booth — Excellence
8 × 8 ft core booth areaAllow additional room beside the core area for the prop table, printer, sharing station, and scrapbook station shown in the diagram.
View full diagram ↗02
360 Video Experience — Gold
12 × 12 ft clear activation zoneRequires a level surface, controlled clearance around the rotating arm, a defined entrance, and a separate guest queue.
View full diagram ↗03
Green Screen Photo Booth
8 × 8 ft core booth areaAllow additional side space for the sharing station, prop table, printer, guest belongings, and comfortable guest flow.
View full diagram ↗04
Black & White Allure
8 × 8 ft core portrait areaAllow additional side space for the sharing station, printer, sign highboy, guest belongings, and the guest queue.
View full diagram ↗05
Social Selfie Station — Digital
2 × 2 ft booth + 4 × 4 ft guest areaPlace the station near a grounded wall outlet and preserve the full guest photo area in front of the booth.
View full diagram ↗06
Social Selfie Station — With Prints
2 × 2 ft booth and printer + 4 × 4 ft guest areaThe booth and wireless print server each need nearby grounded power, with the guest photo area kept clear.
Custom planning
Some footprints vary by production.
These experiences are confirmed individually because the selected equipment, branding, venue, and guest-flow plan materially affect the final layout.
AI Photo, Mirror Booth & Branded Activations
Package-specific footprintBackdrops, scenic elements, printers, sharing stations, guest group size, and branded structures can change the space required. RPB confirms the layout for the selected build.
Glambot
Custom controlled production zoneRobotic movement, lighting, barriers, guest direction, and technical access require a venue-specific plan. RPB confirms the footprint before the event.
Corporate Headshots & Red Carpet
10 × 12 ft starting point per stationAdditional depth may be required for wider groups, full-length portraits, step-and-repeat walls, multiple lights, or a check-in area.
Roaming & Event Photography
No fixed activation footprintProvide clear guest routes plus a secure staging and charging location for equipment, cases, batteries, and personal items.
Venue checklist
Please confirm before event week.
Access & timing
- Venue contact and day-of phone number
- Loading dock, parking, elevator, and security instructions
- Approved load-in and setup window
- Required certificates of insurance or vendor forms
- Stairs, long carries, restricted doors, or access limitations
Placement & guest flow
- Final room or activation location
- Level, dry, unobstructed operating surface
- Guest queue that does not block doors or service paths
- Backdrop clearance from walls, sprinklers, and ceiling fixtures
- Separation from speakers, fog, confetti, and food service
Power & internet
- Grounded power near the approved footprint
- No shared high-load catering or production circuit
- Venue Wi-Fi network and event-day access method
- Guest-network restrictions or captive portal details
- Advance notice if connectivity is unavailable
Outdoor events
Outdoor placement must be planned in advance.
Equipment assigned for indoor operation cannot be set up or relocated outdoors. If any portion of your event is planned for an outdoor area, please notify RPB during the planning phase so we can confirm the location and assign appropriate equipment.
Approved outdoor operation requires a flat, dry, protected surface; safe power; suitable temperature; and protection from rain, wind, direct sun, dust, and moisture. A tent alone may not provide adequate protection.
RPB may pause, relocate, or discontinue operation when conditions could endanger guests, staff, or equipment. Confirm an indoor backup location with your venue whenever possible.
Need a venue review?
Send us the floor plan.
Cheska can review placement, access, guest flow, and the selected experience with you or your venue contact.